Article adapted from original at Backblaze
There has been a little company called Apple making big announcements this week, but about 45% of you are on Windows machines, so we thought it would be a good idea to devote a blog post today aimed at Windows users and the options they have for backing up Windows computers, although is applicable to MacOS computers as well.
We’ll be talking about the various options for backing up MacOs and Windows desktop OS’s 7, 8, and 10, and Windows servers. We will be covering some new topics and ways to combine strategies in this post.
I believe this is a great article explaining your options. At YBG Group and #DMZ I am in the process of switching suppliers to BackBlaze and as of this writing I am very impressed and am happy to recommend Backblaze.
First, Let’s Talk About What We Mean by Backup
This might seem to our readers like an unneeded appetizer on the way to the main course of our post, but we know that people often mean very different things when they use backup and related terms. Let’s start by defining what we mean when we say backup, cloud storage, sync, and archive.
What’s the Best Strategy for Backing Up?
Now that we’ve got our terminology clear, let’s talk backup strategies for Windows and Mac computers.
We advocate the 3-2-1 strategy for safeguarding your data, which means that you should maintain three copies of any valuable data — two copies stored locally and one stored remotely. I follow this strategy at home by working on the active data on my Windows 10 desktop computer (copy one), which is backed up to a Drobo RAID device attached via USB (copy two), and backing up the desktop to Backblaze’s Personal Backup in the cloud (copy three). I also keep an image of my primary disk on a separate drive and frequently update it using Windows 10’s image tool.
I use Dropbox for sharing specific files I am working on that I might wish to have access to when I am traveling or on another computer. Once my subscription with Dropbox expires, I’ll use the latest release of Backblaze that has individual file preview with sharing built-in.
Before you decide which backup strategy will work best for your situation, you’ll need to ask yourself a number of questions. These questions include where you wish to store your backups, whether you wish to supply your own storage media, whether the backups will be manual or automatic, and whether limited or unlimited data storage will work best for you.
Strategy 1 — Back Up to a Local or Attached Drive
The first copy of the data you are working on is often on your desktop or laptop. You can create a second copy of your data on another drive or directory on your computer, or copy the data to a drive directly attached to your computer, such as via USB.
Windows has built-in tools for both file and image level backup. Depending on which version of Windows you use, these tools are called Backup and Restore, File History, or Image. These tools enable you to set a schedule for automatic backups, which ensures that it is done regularly. You also have the choice to use Windows Explorer (aka File Explorer) to manually copy files to another location. Some external disk drives and USB Flash Drives come with their own backup software, and other backup utilities are available for free or for purchase.
This is a supply-your-own media solution, meaning that you need to have a hard disk or other medium available of sufficient size to hold all your backup data. When a disk becomes full, you’ll need to add a disk or swap out the full disk to continue your backups. We’ve written previously on this strategy at Should I use an external drive for backup?
Strategy 2 — Back Up to a Local Area Network (LAN)
Computers, servers, and network-attached-storage (NAS) on your local network all can be used for backing up data. Microsoft’s built-in backup tools can be used for this job, as can any utility that supports network protocols such as NFS or SMB/CIFS, which are common protocols that allow shared access to files on a network for Windows and other operatings systems. There are many third-party applications available as well that provide extensive options for managing and scheduling backups and restoring data when needed.
Multiple computers can be backed up to a single network-shared computer, server, or NAS, which also could then be backed up to the cloud, which rounds out a nice backup strategy, because it covers both local and remote copies of your data. System images of multiple computers on the LAN can be included in these backups if desired.
Again, you are managing the backup media on the local network, so you’ll need to be sure you have sufficient room on the destination drives to store all your backup data.
Strategy 3 — Back Up to Detached Drive at Another Location
You may have have read our recent blog post, Getting Data Archives Out of Your Closet, in which we discuss the practice of filling hard drives and storing them in a closet. Of course, to satisfy the off-site backup guideline, these drives would need to be stored in a closet that’s in a different geographical location than your main computer. If you’re willing to do all the work of copying the data to drives and transporting them to another location, this is a viable option.
The only limitation to the amount of backup data is the number of hard drives you are willing to purchase — and maybe the size of your closet.
Strategy 4 — Back Up to the Cloud
Backing up to the cloud has become a popular option for a number of reasons. Internet speeds have made moving large amounts of data possible, and not having to worry about supplying the storage media simplifies choices for users. Additionally, cloud vendors implement features such as data protection, deduplication, and encryption as part of their services that make cloud storage reliable, secure, and efficient. Unlimited cloud storage for data from a single computer is a popular option.
A backup vendor likely will provide a software client that runs on your computer and backs up your data to the cloud in the background while you’re doing other things, such as Backblaze Personal Backup, which has clients for Windows computers, Macintosh computers, and mobile apps for both iOS and Android. For restores, Backblaze users can download one or all of their files for free from anywhere in the world. Optionally, a 128 GB flash drive or 4 TB drive can be overnighted to the customer, with a refund available if the drive is returned.
Backblaze B2 Cloud Storage is an option for those who need capabilities beyond Backblaze’s Personal Backup. B2 provides cloud storage that is priced based on the amount of data the customer uses, and is suitable for long-term data storage. B2 supports integrations with NAS devices, as well as Windows, Macintosh, and Linux computers and servers.
Services such as BackBlaze B2 are often called Cloud Object Storage or IaaS (Infrastructure as a Service), because they provide a complete solution for storing all types of data in partnership with vendors who integrate various solutions for working with B2. B2 has its own API (Application Programming Interface) and CLI (Command-line Interface) to work with B2, but B2 becomes even more powerful when paired with any one of a number of other solutions for data storage and management provided by third parties who offer both hardware and software solutions.
Please read the rest of this article on the Backblaze Blog HERE for discussions on the recommended Strategy for backing up your Servers if you have any.